Privacy policy

Privacy Policy

  1. Important information and who we are

This Privacy Policy explains how personal information is collected, used, disclosed and handled in connection with the Australian Thoroughbred Industry Employee Awards (“ATIEA”, “Awards”, “we”, “us” or “our”).

ATIEA is administered by Thoroughbred Breeders Australia (TBA) in collaboration with industry partners and the Awards Committee.

We are committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

This Privacy Policy applies to:

  • visitors to the ATIEA website;
  • nominators and nominees;
  • referees;
  • finalists, winners and award recipients; and
  • individuals who engage with ATIEA in connection with the Awards.
  1. The personal information we collect

The types of personal information we may collect include:

  • Identity information (such as name, role, employer, biography);
  • Contact information (such as email address, phone number, workplace location);
  • Nomination information (including nomination statements, referee details, supporting material);
  • Professional information (employment history, achievements, experience);
  • Media content (photographs, video, audio, interviews);
  • Website and technical information (such as IP address and browser information, collected via cookies).

Sensitive information

We do not seek sensitive information (such as health information or union membership). If sensitive information is voluntarily provided and reasonably necessary for Awards administration, we will handle it in accordance with the APPs and, where required, obtain consent.

  1. How we collect personal information

We collect personal information through:

  • nomination and referee forms submitted via the ATIEA website;
  • correspondence by email, phone or other means;
  • interviews and verification processes;
  • event attendance and Awards-related activities;
  • website analytics and cookies.

Personal information may also be collected from publicly available sources where relevant to verifying nomination details.

  1. How we use personal information

We collect and use personal information for the primary purpose of administering the Awards and for directly related purposes a reasonable person would expect, including to:

  • receive, assess and verify nominations;
  • contact nominators, nominees, referees and finalists;
  • determine eligibility and judging outcomes;
  • organise and deliver the Awards ceremony and related events;
  • promote the Awards, including shortlisted nominees and winners;
  • publish Award-related media, profiles and content;
  • provide information about future ATIEA programs, including invitations to nominate or participate again;
  • comply with legal and regulatory requirements.

We do not use personal information for unrelated commercial marketing purposes.

Media and publication

As part of the Awards, we may publish nominee and winner profiles, photographs, videos and interviews on the ATIEA website, social media and through media partners and sponsors. We use this information to recognise achievements and promote the Awards. You may withdraw consent for future promotional use by contacting us; previously published materials may continue to be available unless removal is required by law.

  1. Cookies and Analytics

We use cookies and similar technologies to operate the website, understand usage, and improve user experience. This includes analytics tools (e.g., Google Analytics) that collect information such as IP address, device and browser details, and traffic patterns. You can disable cookies via your browser settings or use provider opt-out mechanisms. Some features may not function properly if cookies are disabled.

  1. Disclosure of personal information

We may disclose personal information to:

  • members of the Awards Committee and judging panel;
  • service providers assisting with website hosting, event delivery, media, marketing and administration;
  • media organisations in connection with promotion of the Awards;
  • sponsors, where relevant to Award recognition and promotion;
  • government or regulatory bodies where required by law.

We take reasonable steps to ensure that third parties handle personal information securely and only for authorised purposes.

  1. Overseas disclosure

Some service providers (such as website hosting or digital platforms) may store data outside Australia.

Where personal information is disclosed overseas, we take reasonable steps to ensure that the information is handled in a manner consistent with Australian privacy laws.

 

  1. Data security

We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.

Access to personal information is limited to individuals who require it for legitimate Awards-related purposes.

  1. Data breaches

We maintain procedures to respond to suspected or actual data breaches. Where a breach is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches (NDB) scheme.

  1. Data retention

We retain personal information only for as long as reasonably necessary to administer the Awards, comply with legal and reporting obligations, and support future Awards programs.

Media Content: Media content (photos, videos, interviews) may be retained and published for historical and promotional purposes.

Where appropriate, information may be anonymised or securely deleted. You may request deletion, and we will assess in accordance with legal and archival obligations.

  1. Your rights

You may request access to, or correction of, personal information we hold about you by contacting us using the details below.

You may also request to opt out of receiving communications about future ATIEA programs at any time.

Requests will be handled in accordance with the Privacy Act 1988 (Cth).

  1. Contact us

If you have questions, concerns or requests relating to privacy, please contact:

Australian Thoroughbred Industry Employee Awards
c/o Thoroughbred Breeders Australia
Email: admin@TBAus.com

If you are not satisfied with our response, you may make a complaint to the Office of the Australian Information Commissioner (OAIC).

  1. Changes to this Privacy Policy

This Privacy Policy may be updated from time to time. The current version will always be published on the ATIEA website.